Depending on how you interact with us, we may collect and process:
- your name;
- your email address, telephone number, postal address and other contact details;
- your organisation, job title or other professional information, where relevant;
- information you submit through forms on our website and when subscribing to newsletters or project updates, including your communication preferences, the content of your enquiry and any other information you choose to submit through website forms;
- information you provide through correspondence and interactions with us, including by email, telephone, feedback forms, post or other means;
- technical and usage information collected through cookies and similar technologies when you use our website. Further information is available in our Cookies Policy; and
- any other personal information you choose to provide to us.
Under UK data protection laws, we must have a lawful basis for using your personal information. The basis we rely upon will depend on why we are processing your information.
Legitimate interests
As set out above, we rely on legitimate interests only where we consider that our interests are not overridden by your interests, rights or freedoms. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal information for our legitimate interests. We do not use your personal information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Consent
When we collect your consent, we will explain what we need it for and how you can change your mind in the future. We rely on your consent to send certain electronic communications to you and to place non-essential website cookies and similar technologies. Further information on the cookies we place is available through our website.
Where we rely on your consent, you can withdraw it at any time.
If you sign up to receive Tarchon newsletters or project updates, we will use your contact information to send those communications to you.
We may use Tractivity to manage newsletter subscriptions and distribute project communications.
You can unsubscribe from these communications at any time by using the unsubscribe facility provided in our emails or by contacting us using the details below.
Legal obligation
We may process personal information where necessary to comply with a legal or regulatory obligation.
We may share personal information where necessary with organisations that provide services to us or support the development and delivery of the Tarchon Project. Depending on the circumstances, these include:
- Tractivity, which we use to manage stakeholder information, enquiries, engagement records and newsletter communications;
- Google, in connection with our use of Google Analytics;
- website hosting, IT and technical service providers;
- professional advisers and consultants;
communications, consultation and stakeholder engagement providers;
government departments, regulators, local authorities and other public bodies where appropriate; and - legal, regulatory or law-enforcement authorities where disclosure is required or permitted by law.
Where another organisation processes personal information on our behalf, we require appropriate safeguards, such as contractual obligations (including obligations of confidentiality), to be in place to protect that information.
We may share your personal data with recipients located outside the United Kingdom, including project partners and joint venture partners, affiliated companies, consultants, advisors, and IT and cloud service providers (including their hosting or storage facilities).
When we transfer personal data outside the UK, we make sure it remains protected in line with applicable data protection law by relying on one or more of the following safeguards:
- UK adequacy regulations: the transfer is to a country that the UK has recognised as providing an adequate level of data protection.
- UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses: contractual protections approved for transfers from the UK.
- Other lawful mechanisms or exceptions permitted under UK data protection law.
Where we rely on the IDTA or the UK Addendum, we carry out a transfer risk assessment, as required by UK data protection law. This assessment checks that the personal data will continue to be adequately protected in the destination country. Where needed, we put additional technical, contractual, or organisational measures in place.
For more information about these transfers, or to request a copy of the relevant safeguards, please contact us at using the details in the section “Contact Us”.
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to meet legal, regulatory, planning, consenting, accounting and reporting requirements.
The appropriate retention period depends on the nature of the information, why it was collected and any applicable legal or regulatory requirements.
In particular:
- information relating to enquiries and stakeholder engagement will be retained for as long as reasonably necessary to manage the relevant relationship or engagement and maintain an appropriate project record;
- newsletter subscription information will be retained while you remain subscribed and, where necessary, afterwards for a period of 12 months to maintain an appropriate record of your communication preferences;
- consultation records may be retained for the period necessary to support the development, planning, consenting, construction and operation of the Tarchon Project and to meet associated legal and regulatory requirements; and
- website analytics information is retained in accordance with our configured Google Analytics retention settings.
When personal information is no longer required, it will be securely deleted or anonymised.
Access to personal information is limited to employees, contractors and service providers who have an appropriate need to access it. When we pass your personal data to a third party, we seek to ensure that they have appropriate security measures in place to keep your personal data safe and to comply with general principles in relation to data protection.
Please contact us at using the details in the section “Contact Us” if you would like more information on this topic.
If you wish to exercise any of your data protection rights, please use the contact details in the Contact us section below.
You also have the right to make a complaint to the Information Commission’s Office (ICO), the UK’s independent regulator for data protection.
Further information about your rights and how to make a complaint is available from the ICO at ico.org.uk.
We would welcome the opportunity to address any concerns you have about our use of your personal information before you contact the ICO.
Our website may contain links to websites operated by other organisations. We are not responsible for the privacy practices of those websites.
If you follow a link to another website, we recommend reviewing that organisation’s privacy information before providing personal information.
We may update this privacy policy from time to time to reflect changes to the Tarchon Project, our processing activities, the services we use or applicable law.
The latest version will be published on this website and the “Last updated” date above will be amended accordingly.
For all enquiries about this privacy policy, the personal information we hold about you, or to exercise any of your data protection rights, please contact the Tarchon team using the details below:
Email: info@tarchoninterconnector.com
Telephone: +44 (0)3 303 010079
